Frequently Asked Questions: Registration

Registration

The registration fees give delegates access to the 4 day Congress Program comprised of over 500 panels, 4 Plenary sessions, Special sessions, Opening and Closing ceremonies and social events and receptions.

Registration fees do not include food and accommodations. Congress participants are responsible for covering all congress and travel expenses, such as plane tickets, accommodations, transfer from and to the airport, food, conference fees, etc.
 

Yes, all Congress participants must be individual IPSA members in 2020 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

 

Once your registration is completed, you may access the following four documents in PDF format In [My Congress] user menu, under 'Registration'.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

  • If you already completed the registration, you can access the invoice in PDF format. In [My Congress] user menu, under 'Registration' the following documents in PDF format are available.
    • Invitation Letter
    • Official Registration Invoice
    • Official Registration Receipt
  • If you have not completed the online registration form, you must create a pending registration in order to obtain an invoice.
    Please complete the online registration form and once you get to the payment method, please select Check or money order:
    • Complete the registration form
      If the fiscal information (VAT or FIN) of your institution should be on the invoice/receipt, be sure to enter it in the Institutional information section.
    • In Order information, please select 'Check or money order' as the method of payment and click [Continue to review]
    • In Review, click on [Pay and complete purchase]

Invoice:
Once the online form is completed, access the invoice in PDF format in [My Congress] user menu, under 'Registration'.

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

A letter of invitation will be available to fully registered and paid delegates as of January 22nd in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

Participants that have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 13 May 2020. Failure to do so will result in a withdrawal from the program.

Participants that will simply attend and do not take part in the Congress program can register online until 29 July 2020.

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 10 April 2020 if they wish to appear in the Printed Program. 13 May 2020 is the final registration deadline for all panelists.

There will be a limited number of travel grants offered for congress participants. Travel Grant applications will be available on our website from 5 December 2019 to 5 February 2020 .
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have a role in the Congress program (ie. chair, discussant, paper author)

Please visit the Travel Grants page for more information and to prepare yourself for completing an application.

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.
 

All cancellations must be sent in writing to the IPSA Secretariat at wc2018@ipsa.org. Registrations cancelled before15 March 2018 will be refunded 50% of the registration fee paid; cancellations received as of 15 March 2018 and no-shows will not be refunded. If mailed, the 50% refund will apply to notifications post-marked by 5 April 2018.

Please note: membership fees are non-refundable. New and renewed membership will continue to be valid even if registration to the World Congress is cancelled.