Frequently Asked Questions: All

Proposal Submissions

Paper proposals may be submitted from 07 August to 10 October 2019.

The submission process is shown in this brief tutorial: How to Submit a Paper? You will be asked to sign in your IPSA website account to be able to submit a proposal. If you do not already have an account, you will have the option to create one.

If you were invited to submit a paper to a closed panel, you must submit your abstract with the submission link provided in the invitation from the panel convenor.

Please visit the Submit a Paper page for detailed information on key dates, rules of participation and submission guidelines.

Before submitting a paper proposal, make sure that the following points are covered in your Abstract (max. 350 words):

  • the research question your paper investigates
  • a very brief description of the methodological approach

Yes of course! You may submit a panel proposal as the convenor or a paper proposal.

You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.

You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

 

You may submit up to two (2) paper proposals however only one paper will be accepted in the final program.  Should more than one of your proposals be accepted, only one (1) will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  •  A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.

You may propose and organize as many different panels as you like as convenor. You should be aware that you may only participate once as a chair, co-chair and discussant in the final program.

Duties of convenors, chairs and discussants are described in the Guidelines for Participation in IPSA World Congresses.

As of 22 January 2020 email notifications with the review status are sent to individuals who submitted a proposal for a paper or panel . Accepted panels will be posted online after this date.

You may also refer to the Review Timeline for paper and panel proposals or the Important dates page to view key deadlines.

The Abstracts and the Full papers presented at the Congress will be available (in PDF format) to IPSA members in the Conference Proceedings Library  on the website www.ipsa.org.

IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress.

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

Yes, you can edit your proposal until 13 May 2020.

You may edit your paper proposal by logging into your IPSA account:

  • Access your paper proposal in [My Congress] user menu
  • Click on List of my papers (view screenshot for reference)
  • Select the Paper title
  • Click 'Edit' to modify the paper title or abstract

You may edit your panel proposal by logging into your IPSA account:

  • Access your panel proposal in [My Congress] user menu
  • Click on List of my panels
  • Select the Panel title
  • Click on [Add a chair]
  • Search by last name. From the search list select the participant by clicking [Add as chair]
  • If the person you are searching for cannot be found, send them the following link so they can create an account:
  • Continue the process to [Add a discussant].

You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.

Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author.

If you already have an account, but do not remember your e-mail or password, please contact us at wc2020@ipsa.org.

All submitted proposals are accessible from “My Congress” user menu (top right corner of the congress website, once you are logged in).

  • Access your paper proposal in [My Congress] user menu
  • Click on List of my papers
  • Select the Paper title

Paper authors (or co-authors) have to register and present their paper orally on-site during the Congress in order to remain on the program and receive recognition (certificate or letter of participation).

Remote presentations (via Skype) are not acceptable.

Registration

The registration fees give delegates access to the 4 day Congress Program comprised of over 500 panels, 4 Plenary sessions, Special sessions, Opening and Closing ceremonies and social events and receptions.

Registration fees do not include food and accommodations. Congress participants are responsible for covering all congress and travel expenses, such as plane tickets, accommodations, transfer from and to the airport, food, conference fees, etc.
 

Yes, all Congress participants must be individual IPSA members in 2020 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

 

Once your registration is completed, you may access the following four documents in PDF format In [My Congress] user menu, under 'Registration'.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

  • If you already completed the registration, you can access the invoice in PDF format. In [My Congress] user menu, under 'Registration' the following documents in PDF format are available.
    • Invitation Letter
    • Official Registration Invoice
    • Official Registration Receipt
  • If you have not completed the online registration form, you must create a pending registration in order to obtain an invoice.
    Please complete the online registration form and once you get to the payment method, please select Check or money order:
    • Complete the registration form
      If the fiscal information (VAT or FIN) of your institution should be on the invoice/receipt, be sure to enter it in the Institutional information section.
    • In Order information, please select 'Check or money order' as the method of payment and click [Continue to review]
    • In Review, click on [Pay and complete purchase]

Invoice:
Once the online form is completed, access the invoice in PDF format in [My Congress] user menu, under 'Registration'.

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

A letter of invitation will be available to fully registered and paid delegates as of January 22nd in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

Participants that have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 13 May 2020. Failure to do so will result in a withdrawal from the program.

Participants that will simply attend and do not take part in the Congress program can register online until 29 July 2020.

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 10 April 2020 if they wish to appear in the Printed Program. 13 May 2020 is the final registration deadline for all panelists.

There will be a limited number of travel grants offered for congress participants. Travel Grant applications will be available on our website from 5 December 2019 to 5 February 2020 .
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have a role in the Congress program (ie. chair, discussant, paper author)

Please visit the Travel Grants page for more information and to prepare yourself for completing an application.

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.
 

All cancellations must be sent in writing to the IPSA Secretariat at wc2018@ipsa.org. Registrations cancelled before15 March 2018 will be refunded 50% of the registration fee paid; cancellations received as of 15 March 2018 and no-shows will not be refunded. If mailed, the 50% refund will apply to notifications post-marked by 5 April 2018.

Please note: membership fees are non-refundable. New and renewed membership will continue to be valid even if registration to the World Congress is cancelled.

General

The registration fees give delegates access to the 4 day Congress Program comprised of over 500 panels, 4 Plenary sessions, Special sessions, Opening and Closing ceremonies and social events and receptions.

Registration fees do not include food and accommodations. Congress participants are responsible for covering all congress and travel expenses, such as plane tickets, accommodations, transfer from and to the airport, food, conference fees, etc.
 

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  • An individual may therefore appear in the program up to 5 times in a different role.
  • A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    (Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)

Yes, all Congress participants must be individual IPSA members in 2020 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

A letter of invitation will be available to fully registered and paid delegates as of January 22nd in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

Each presentation room will be equipped with a computer, a screen and a projector. Wi-Fi Internet connection will also be available.

Note that remote presentations (via Skype) are not acceptable.

The panel is 1h45min in length, and must include time for questions. For more information about your individual panel presentation, please contact your panel convenor or panel chair directly (view the contact list in the panel).

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.

There will be a limited number of travel grants offered for congress participants. Travel Grant applications will be available on our website from 5 December 2019 to 5 February 2020 .
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have a role in the Congress program (ie. chair, discussant, paper author)

Please visit the Travel Grants page for more information and to prepare yourself for completing an application.

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.
 

You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.

Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author.

If you already have an account, but do not remember your e-mail or password, please contact us at wc2020@ipsa.org.

Program

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  • An individual may therefore appear in the program up to 5 times in a different role.
  • A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    (Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)

Yes of course! You may submit a panel proposal as the convenor or a paper proposal.

You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.

As of 22 January 2020 email notifications with the review status are sent to individuals who submitted a proposal for a paper or panel . Accepted panels will be posted online after this date.

You may also refer to the Review Timeline for paper and panel proposals or the Important dates page to view key deadlines.

The Abstracts and the Full papers presented at the Congress will be available (in PDF format) to IPSA members in the Conference Proceedings Library  on the website www.ipsa.org.

IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress.

Each presentation room will be equipped with a computer, a screen and a projector. Wi-Fi Internet connection will also be available.

Note that remote presentations (via Skype) are not acceptable.

The panel is 1h45min in length, and must include time for questions. For more information about your individual panel presentation, please contact your panel convenor or panel chair directly (view the contact list in the panel).

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 10 April 2020 if they wish to appear in the Printed Program. 13 May 2020 is the final registration deadline for all panelists.